A board meeting is an official gathering that brings together the top executives of an organization to discuss governance control, oversight and decision-making. These meetings are often held on a regular basis, for instance quarterly or monthly, but could also be ad-hoc to address urgent matters.
A well-organized agenda guides the boardroom meeting’s flow, ensuring that all critical issues are addressed within the time allotted. It is essential to keep the minutes of meetings short and clear so that any board members can look them over later, or forward them to other stakeholders.
The most productive meetings conclude with the list of follow-up tasks and actions for the board to consider between meetings. Boardable’s Minutes Maker features allow you to quickly draft and publish board meeting minutes for distribution, and the Task Manager allows you to assign specific tasks to individual board members. Distribute minutes as fast as you can, and ideally one week after the next meeting. This will ensure that all attendees know their next page duties and responsibilities.
It is essential to create an environment that encourages respect and collaboration. Encourage different viewpoints and use the tools for communication available on the board portal to promote active listening.
It is also beneficial to organize regular informal meetings outside of the boardroom to encourage camaraderie and more natural conversation during your formal meetings. This is especially useful for companies with an international presence, where you can take the board to operational areas and observe how things go on the ground. This will allow the board to become more involved in the company and increase the profits.